Duties of Returning Officer

Rule13E(2):- The following are the functions of the returning officer,-

  • Subject to the approval of the Co-operative Election Commission, the returning officer shall prepare and publish the complete time schedule for holding election;
  • The returning officer may, in consultation with the District Election Officer, provide for sufficient number of polling stations in such manner as the CEC may direct.
  • The returning officer appointed under sub-rule (1), shall publish a calendar of events for the purpose of conduct of elections of the directors, at least fifteen clear days before the date of election. The notice of the election under the signature of the returning officer or the assistant returning officer along with the calendar of events shall be sent to all the eligible members in the following modes, namely:-
    • By ordinary post; or
    • By e-mail or
    • By local delivery under proper receipt; and
    • By publication in the newspaper having wide circulation in the area of operation.
  • The notice of election along with the calendar of events shall also be published on the notice board of the society and its branches, if any, the office of the returning officer and the office of the District Election Officer. The notice of election shall contain the following further information regarding –
    • The number of vacancies to be filled by election;
    • The area or the constituency (specified in the byelaws) from which the directors are to be elected;
    • The qualifications, if any, specified in the Act, rules or the byelaws for being elected as a member of the board;
  • It shall be the general duty of the returning officer at any election to do the following amongst other acts and things as may be necessary for effectively conducting the election in the manner provided by these rules-
    • Issue notice inviting the nominations,
    • Receive and scrutinise the nomination papers,
    • Allot symbols to the contesting candidates,
    • Publication of a list of candidates eligible to contest,
    • Make arrangement for polling station/s
    • Make arrangements for despatch of the polling personnel to the polling stations,
    • Make arrangement for ballot box,
    • Make arrangement for printing of ballot papers,
    • Compile results of different polling stations where necessary,
    • Declare the result of an election and issue election certificate thereof.
  • The Returning Officer shall receive papers from the polling personnel in connection with the election,
  • The Returning Officer may also take assistance of the Assistant Returning Officers and polling personnel as may be required in the discharge of his duties with the approval of the Co-operative Election Commission;
  • The returning officer shall liaise with the district administration for maintenance of law and order during election of any cooperative society within his jurisdiction;
  • The returning officer shall send report or returns to the Cooperative Election Commission, Karnataka as may be directed by the commission from time to time;
  • All the relevant electoral records should be preserved in custody of the concerned society with proper acknowledgement but in exceptional cases such documents are required to be kept in the sub-divisional office if the commission or returning officer or assistant returning officer orders to that effect;
  • The returning officer shall keep in his custody all documents which he may receive from the assistant returning officers or which may be prepared by himself in connection with election of any cooperative society within his jurisdiction for such period as may be directed by the Co-operative Election Commission;
  • The returning officer shall perform such other functions as may be entrusted to him by the Co-operative Election Commission from time to time.